For applicants and students an email was sent to your personal email e.g. @yahoo.com, @gmail.com account that you applied with. If you cannot locate your email, please make sure it was not sent to your junk mail. The message was branded with the SDSU Logo and SDSUid activation information. The message was sent from [email protected].

You should have received an email with instructions on how to activate your SDSUid account. It was sent to the email account on file in the Web Portal. Please make sure it was not sent to your spam folder. The message was branded with the SDSU Logo and SDSUid activation information, sent from [email protected]. If you can't locate the email, please contact the Library Computing Hub Help Desk with your RedID card for assistance.

Applicants will only have access to their my.SDSU portal.

For a complete list of services available to students please visit the SDSUid Services page.

Yes, students in Global Campus (formerly Extended Studies) will be provided an SDSUid account.

It is possible for some individuals to have two SDSUid's. If you are an employee of SDSU and a student you will be issued an SDSUid for each role.

Yes, if you have expressed intent to enroll, your Google Workspace Gmail account is your official SDSU email account. Once you receive your @sdsu.edu email address, please make sure to go to the WebPortal to update your email address.

Yes, a detailed list of use policies and procedures can be found here: Office of the Registrar Email and Mailing Updates

Why did SDSU choose Gmail for students?
Since Gmail is included in the Google Workspace applications, SDSU is now able to provide email accounts to students without any additional development or help desk intervention. Enabling Gmail allows students to fully leverage all applications and services provided in the available Google Workspace apps and have a standard communication platform between their teachers and other students. Students will be able to manage email access using their same SDSUid credential.

Students who are graduating, your SDSUid, O365 account, SDSU Google Workspace, and all associated data will be deleted one year from graduation. For all others(including credential/certificate programs) 90 days after the final day of the last enrolled semester.

Support links for students wishing to transfer their data:

Google Workspace: Copy content from your school account to another Google account.

Legacy O365: Migrate from MS 365 Apps for enterprise to MS 365 Personal for Windows 10

The California State University (CSU) provides access to information assets for purposes related to its mission and to the responsibilities and necessary activities of its faculty, students and staff. The policy defines user (e.g., faculty, staff, students, third parties, etc) and CSU responsibilities with respect to the use of CSU information assets in conjunction with the CSU Information Security Policy.

For more information please visit: IT Security Policies, Standards, and Procedures

Help for students can be found at the Library Computing HUB Website. Students are encouraged to use the in application help options. Guided help can be found within the suite of applications by clicking the question mark "?" in the upper right hand corner of each page.

Students cannot rename or change their SDSUid. Your account (e.g. [email protected]) was created automatically based on the name you provided to SDSU when you enrolled and cannot be changed.

All students have a random four numeric digit appended to the prefix of their SDSUid. This is to differentiate between faculty/staff accounts and student accounts. These numbers cannot be removed or changed.

If you are a new Faculty/Staff person, an activation email message was sent to the email address that you provided to HR. If you cannot locate the email, please make sure it was not sent to your junk mail. The message was branded with the SDSU Logo and SDSUid activation information. The message was sent from [email protected]. If you cannot locate your SDSUid activation email, please inquire with your college/department technical support as they have the ability to assist you with activation.

It is possible for some individuals to have two SDSUid's. If you are an employee of SDSU and a student you will be issued an SDSUid for each role.

Faculty and staff use Gmail for all email correspondence.

Emeritus faculty may choose to retain the account and should contact HR at (619) 594-6404 for more information.

Faculty, Lecturer and Volunteer Faculty have a grace period of 365 days from their last official date of employment. Following the grace period, the SDSUid account, associated services e.g. email, Google Drive/OneDrive… and data will be deleted. You will receive several emails letting you know that your SDSUid is nearing the end of the grace period.

Staff, staff volunteers, and others with an SDSUid account, following the last date of employment, the SDSUid account, associated services e.g. email, Google Drive/OneDrive… and data will be deleted.

The California State University (CSU) provides access to information assets for purposes related to its mission and to the responsibilities and necessary activities of its faculty, students and staff. The policy defines user (e.g., faculty, staff, students, third parties, etc) and CSU responsibilities with respect to the use of CSU information assets in conjunction with the CSU Information Security Policy.

For more information please visit: CSU and SDSU IT Security Policies, Standards, and Procedures

Please make sure your password meets the following criteria for complexity: A minimum of 10 characters. Your password must include at least 1 character from each of the following sets: uppercase, lowercase, numerical, and special character. Passwords cannot be reused.

SDSUid Password Complexity Rules

SDSUid passwords set via Microsoft Office Portal or via ID domain-joined computer must meet the following minimum requirements when they are changed.

1. Password must contain at least 10 characters.
2. Passwords must contain characters from 3 of the following 5 categories:
   
   1. Uppercase characters of European languages (A through Z, with diacritic marks, Greek and Cyrillic characters)
   2. Lowercase characters of European languages (a through z, sharp-s, with diacritic marks, Greek and Cyrillic characters)
   3. Base 10 digits (0 through 9)
   4. Non-alphanumeric characters: ~ ! @ # $ % ^ * _ - + = | \ ( ) { } [ ] : ; , . ? /
   5. Any Unicode character that is categorized as an alphabetic character but is not uppercase or lowercase. This includes Unicode characters from Asian languages.
3. Passwords must not contain the user's logon ID, first name, middle name, or last name.
   1. Logon ID is the base of the SDSUid
      1. Example:
         1. SDSUid = [email protected]
         2. Logon ID = jgonzales
   2. If any of these elements is less than 3 characters long, this rule is not applied.
      1. For example, the name "Erin M Hagens" is split into three elements: "Erin", "M", and "Hagens". Because the second element is only one character long, it is ignored. Therefore, this user could not have a password that included either "erin" or "hagens" as a substring anywhere in the password.
4. Additional rule for users with Google accounts:
   1. Password cannot begin or end with a space.

Please reset your password using the recovery options you set when you created your account. Use the “Can’t access your account?” link found below the “Sign in” button on the SDSUid login page: https://portal.office.com

The CSU mandates that SDSU must have a policy that requires password changes. The current SDSU Information Security Plan (in place since 2003), requires that all passwords be changed every 12 months. CSU and SDSU IT Security Policies, Standards, and Procedures

You will receive email notifications reminding you to change your password in the following schedule: 30 days, 14 days, 2 days and 1 day before expiration.

Students

Students may visit the Name and Gender Change Procedures website to learn more about the process. Going through the previous procedure only affects your display name, and not your SDSUid. Your SDSUid will remain the same.

Faculty and staff

State paid faculty and staff can Visit SDSU Human Resources or complete this form: Update Preferred Name Request. Auxiliary employees may contact their organizations Human Resources department.

Non-ASCII characters are not passed through to the SDSUid account at this time. The IT Division is reviewing this limitation and is considering adding support for special characters in the first, last, and display-name fields.

The account (e.g. [email protected]) was created automatically based on the name you provided to SDSU when you enrolled and cannot be changed.

If you encounter errors while attempting to sign in or change your password, it might be related to new browser updates that increase security. You can try temporarily using a different browser e.g. Firefox, Chrome, Safari, Microsoft Edge. It might also be helpful to use an incognito/private window.

Files deleted from M365 OneDrive will be moved to the Recycle bin. Items in the recycle bin are automatically deleted after 30 days. For more information regarding M365 OneDrive file deletion: Delete files or folders in OneDrive

SDSUid will utilize a portal within Microsoft 365. When you enter your SDSUid account name, it will change to an SDSU login page.

No. The Microsoft 365 licenses are for your personal use on up to 5 of your personal computers and devices. University-owned computers have their own separate licenses which are installed and managed by your IT support staff. The online version of Microsoft 365 can be used in addition to your 5 downloadable licenses and can be used from any personal or work computer.

Microsoft 365 is being introduced to provide more options, including delivery of Microsoft Office software for personal devices.

If you have locked yourself out of your Microsoft account you can use your recovery options to regain access. Step one will be to use the recovery option "I forgot my password" to set a new password. After you set a new password, perform the recovery options for a second time, this time using the option "I know my password, but still can't sign in". Recovery options can be found on the portal.office.com site by entering your SDSUid and then clicking "Can't access your account?".

SDSU does not share your recovery options with anyone and they are not visible to others. Recovery options are used by the Microsoft 365/SDSUid system to help you gain access to your account in the event you should forget your password.

This is part of Microsoft’s automatic access delegation. You are receiving the notification because you were identified from the Center of Human Resources(CHR) records as the manager for the separated individual. You can review the files to see if there is any business-related information that needs to be preserved or transferred. Managers will receive two notifications at 30 and 7 days with instructions on how to review the files.

For more information on how to transfer files, please refer to Copy files from another person's OneDrive

We suggest that you transfer the OneDrive files to a Google Shared drive in order to have any important files shared by the workgroup members in the shared drive. Information for Google Shared drive is at: Shared drives cheat sheet.

After you created the Google shared drive you can download the OneDrive files and then upload to the Google Shared drive you just created.

Eduroam is a federated, secure, encrypted wireless connection that is available worldwide. When visiting a campus or location that supports eduroam, look for the "eduroam" service and supply your SDSUid and password.

Yes, eduroam is secure, it requires the use of 802.1x which provides end‐to‐end encryption to ensure that your private user credentials are only available to your campus.

Faculty/Staff who need assistance with Zoom contact Instructional Technology Services(ITS) at 619-594-6348 (GOFIT) Web Conferencing with Zoom.

Students who need assistance with Zoom go to Zoom Support.

Items deleted in Gmail and Google Drive will move to the trash folder. Once there, they will be automatically purged after 30 days. Once a message or a file has been permanently deleted, it cannot be recovered.

Gmail users can empty the trash if they would like to expedite that process. For more information regarding deleting emails in Gmail: Delete or recover deleted Gmail messages.

For more information regarding Google Drive file deletion: Delete and restore files in Google Drive

The Delivery Status Notification (Failure) indicates that the SDSU address you are sending to does not exist. Please check the address against the directory or call the user to confirm and then resend the message.

No, Google Workspace is our collaboration platform for students, faculty and staff, including email and calendaring. (Employees of Interwork use other services for collaboration. For questions related to other email services, please contact your local technical support representative.)

Students, faculty and staff G mail accounts are created automatically as part of the SDSUid provisioning process. Please use your SDSUid to access Google Workspace including Gmail, Calendaring and Drive. Employees of Aztec Shops, Student Health Services, and Interwork, please consult with your local IT support for obtaining email services. Note: Applicants do not receive an SDSU email account until are admitted and express intent to enroll.

Impact of changing a username

Source: Impact on Google apps when changing a user's email address.

Gmail

When you change a user's primary email address, Google Workspace retains the old address as an email alias for the user, to ensure continuous email delivery. Messages the user sends to their old address do not appear in the Inbox.

• Users retain access to all email received under the previous name.
• Users need to create new Gmail signatures for their new primary email address.
• Users don't receive any returned read receipts for messages sent from the old address.
• Users need to update their Gmail filters to use the new primary email address.

Calendar

• Events created before the rename show the old address while new events display the new address.
• All secondary calendars (any additional calendars created by a user) will continue to display the original primary domain name.
• If the original primary domain (which becomes a secondary domain following the rename) is deleted, all secondary calendars and associated events are also deleted and can't be recovered.
• All video call links to existing events (including recurring events) will include the old domain name. You cannot attend by clicking on the link. This is also true with email reminders and change notification emails. Events created after the change will display the new domain in the video call link.

Contacts

• The renamed user's domain profile gains the new username but displays the old username with a custom tag appended to it: Obsolete
• For other users, the contact entry for the renamed user displays both the new email address and the old one. The old one will be marked with the same custom tag: Obsolete
• The old email address will still show up in autocomplete results, as it is now an alias of the changed account. Emails sent to the old address will be delivered to the new one.

Drive

• All documents become owned by the new username.
• Mobile devices, sync tools, and IMAP connections.
• The effects depend on the behavior of the client. If the client lets you update the login for the account, your access to Google Workspace should continue. If the client doesn't let you change your login, you'll need to delete the old account and add a new one with the new name.

Google Workspace Sync for Microsoft® Outlook®

• If you change a user's username, the user must create a new profile. Google Workspace Sync is not supported by the ITUS Help Desk. For support creating a new profile, see your local technical support within your college or department. Google/Google Workspace Help's support article details how to create a new profile here: Recreate or replace your profile (Google Workspace Sync for MS Outlook)

Google Classic Sites

• Classic sites will not display in the browse all sites area. Navigate to My Sites in mail.sdsu.edu to see these sites. Once there, the site owner can copy the site so that it will display when browsed. Please follow the Google support article for changing your web address here: Create, name, delete, or copy a site

Zoom

• Zoom account recordings are in two accounts.

Canvas

• It creates a new profile, total two will exist.

Webportal

• It creates a new profile, total two will exist.

Adobe Sign

• It creates a new profile, total two will exist.

ServiceNow

• Profile issues, submit a ServiceNow ticket prior to the rename.

Adaptive Insights

• Data will be lost. Backup data prior to rename to avoid data loss.

For Zoom, Canvas, Webportal, Adobe Sign, ServiceNow, and Adaptive Insights we recommend you submit a ServiceNow support request prior to the rename. The appropriate support team will recommend how to proceed before and after the rename to protect your data.

Students, faculty, staff, volunteers, and student workers use Google Workspace for collaboration. Employees of Interwork use other services for collaboration. For questions related to other email services, please contact your local technical support representative.

The alternate email address is used to offer free/busy calendar interoperability between Google Workspace and O365 environments.

Single Sign-On (SSO) is a session and user authentication service that permits a user to use one set of login credentials (e.g., name and password) to access multiple applications. The service authenticates the end user for all the applications the user has been given rights to and eliminates further prompts when the user switches applications during the same session. Google Workspace is integrated with SSO.

Why was Google Workspace integrated with SSO:

• SDSU has chosen to use SDSUid to access all/most applications on campus. A single user id and password.
• We have integrated close to 100 similar applications e.g. Canvas, Zoom, and SharePoint.
• To reduce the number of times a user has to sign in to an application.
• To standardize the login experience across all applications.

You can grant access to your Gmail account by adding a delegate. This person can read, send, and delete messages for you. Instructions on how to grant delegate access are at: Delegate and collaborate on email

Note: The delegation can take 15-20 minutes (or longer) to propagate through Google.