Google Shared Drive
What is Google Shared Drive?
Google Shared Drives are used for collaborative files and group storage. Files created and stored in this drive have shared ownership. Google Shared Drives are for university-related activities. With the appropriate safeguards in place, Google Drive and Shared Drives under SDSU’s Google Workspaces can be used to store sensitive data like PII, PL1, and HIPAA-regulated information. SDSU faculty and researchers can submit a request to add a Google Shared Drive through ServiceNow.
Am I Eligible?
| Eligible | |
|---|---|
| Faculty | Yes |
| Staff | Yes |
| Students | Yes |
| Research Students | No |
| Faculty Emeriti | No |
| Staff Emeriti | No |
| Volunteers | No |
Sensitive Data Storage Support
| Supported | |
|---|---|
| Deidentified | Yes |
| PII 1.0 | Yes |
| PII 2.0 | Yes |
| PII 3.0 | Yes |
| HIPAA/PHI/HITECH | Yes |
| PCI-DSS | No |
| CUI/NIST 800-171 | No |
| NIST 800-53 | No |
How Do I Get It?
Google Shared Drives are free to use; however, they are subject to preset storage quotas listed below. Be sure to review your quota limits and manage storage accordingly.
Students: 50 Gigabytes (GB)
Faculty & Staff (including emeriti): 5 Terabytes (TB)
Departmental Accounts: 5 Terabytes (TB)
Google Shared Drives: 5 Terabytes (TB)
- Note: For Google Shared Drives, additional storage is available upon request.
Please click the link to learn more about Google Shared Drive at SDSU and how to submit a ServiceNow request. Refer to the guide on Sensitive Data Storage for Google Shared Drive as well.
For more help, please submit a ticket to the Cloud Team on ServiceNow.
